What Paperwork is Required to Sell a Car in Melbourne?

Selling a car is more than just handing over the keys. In Melbourne, as in the rest of Victoria, there are specific legal requirements and documents that you need to prepare before a vehicle can be transferred to someone else. These rules help make sure the buyer receives a car that is legally allowed to be on the road, and the seller is protected from any future problems.

If you are thinking about selling your car in Melbourne, this guide will walk you through the documents you need and when you need them. Everything explained here is based on the current process followed in Victoria, and applies to private sellers, not car dealers.

1. Proof of Identity

To sell a car in Melbourne, you must be able to prove that you are the legal owner of the vehicle. This means you need to show valid identification. In most cases, a Victorian driver licence will do. If you do not have one, then a passport or another form of government-issued ID is required, along with documents proving your address in Victoria.

2. Certificate of Registration

This is the document that proves you are the registered operator of the car. It includes details about the car such as make, model, registration number, engine number and VIN (Vehicle Identification Number). If you do not have the physical copy, you can request a replacement through VicRoads. The registration certificate is essential when transferring ownership.

3. Roadworthy Certificate (RWC)

One of the most important documents required when selling a registered vehicle in Melbourne is a Roadworthy Certificate. It proves that the car is safe to be driven on public roads.

You can get an RWC from a licensed vehicle tester. The car must pass an inspection covering key components like brakes, tyres, lights, suspension, and steering. Once issued, the certificate is valid for 30 days. Without a valid RWC, you cannot legally transfer the car’s registration to the new owner.

There are a few exceptions. For example, if you are selling a car to a car wrecker, or the buyer is going to register it in another state or use it for parts only, an RWC might not be needed. But in regular private sales, it is mandatory.

4. Transfer of Ownership Form

This is also called the “Vehicle Transfer Form” and is available from the VicRoads website or at a service centre. Both the buyer and the seller must fill in and sign the form. It includes information such as:

• Personal details of buyer and seller

• Odometer reading at the time of sale

• Date of sale

• Vehicle details (registration number, make, model, VIN)

• Sale price

Once completed, the buyer must submit the form to VicRoads within 14 days. As the seller, it is a good idea to also keep a copy in case any future disputes arise.

5. Proof of Purchase or Receipt

Though not strictly required by VicRoads, it is smart to give the buyer a written receipt for the car. This helps both parties keep a record of the sale. The receipt should include:

• Names and addresses of buyer and seller

• Date of sale

• Description of the vehicle (including VIN)

• Amount paid

• Signatures of both parties

This simple piece of paper can protect you if any disagreements happen later.

6. Cancellation of Registration (Optional)

If you are selling an unregistered car, you might want to cancel the registration officially. This can be done through VicRoads. You will need to hand in the number plates and submit a cancellation form. You may also be eligible for a refund of any unused registration period.

Cancelling registration ensures the car is no longer legally tied to your name. This is useful when selling cars for parts or for scrap.

7. Extra Documents for Car Removal or Scrap Sale

When selling your car for dismantling or recycling, the paperwork process may be slightly different. If you are dealing with a car removal service that is taking away an unregistered or damaged car, a Roadworthy Certificate is not usually needed.

However, you should still provide:

• Proof of ownership

• A signed sale agreement or transfer form

• Photo ID

Many car removal businesses in Melbourne will handle most of the paperwork for you. Even then, make sure to confirm that the vehicle will no longer be in your name once collected.

When Car Removal Becomes the Practical Choice

There are many situations where selling your car the usual way is not worth the time. For example, if your vehicle is not running, too costly to repair, or cannot pass a roadworthy inspection, it might be better to sell it directly to a business that removes old vehicles. One such company in Melbourne, Best Cash for Carz, offers a simple way to sell a car that is no longer roadworthy. They handle all necessary paperwork and offer cash for cars Melbourne based on the condition and type of vehicle. This option saves time and avoids the extra cost of repairs or advertising.

Checklist Before Selling Your Car

Here is a quick list of what you should prepare before handing your car to someone else:

• Driver licence or photo ID

• Certificate of registration

• Valid Roadworthy Certificate

• Completed transfer form

• Written receipt for buyer

• Remove all personal items from the vehicle

• Remove toll tags or parking permits

• Cancel insurance policy after the sale

Final Thoughts

Selling a car in Melbourne comes with its own set of rules. Understanding what paperwork is needed can help you avoid mistakes and delays. Whether you are selling to another driver or choosing to go through a car removal company, always make sure the legal ownership is properly transferred and that all required documents are in place. This protects you and ensures the new owner has everything needed to register and use the vehicle.

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What Paperwork is Required to Sell a Car in Melbourne?

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Find out the documents you need to sell your car in Melbourne. Learn about roadworthy certificates, transfer forms, and registration rules in this detailed guide.